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How to Write a Grant

Writing a grant could take a lot of time and effort especially if it is your first time to write one. But the, there are steps that could be helpful in coming up with an effective grant proposal. Step 1: Prepare. A mediocre grant will not definitely read. A grant should be well-thought, well-planned, and well-organized. Before starting on your plan, the applicant should first know if the chosen organization or institution has available funds. Also, before the writing proper begins, the applicant should also make sure to accomplish the needed documents such as: tax exemption certificates, bylaw, and articles of incorporation.

Step 2: Writing your summary points. Before having the first draft of the grant proposal, the applicant should first have an outline of his or her outline of goals or the proposal summary outlines. Logically, this should appear at the beginning of the grant proposal. The outline of project goals may come in the form of a cover letter or on a separate page. This page should not be more than two pages. This, the content should be brief and direct to the point; usually two to three paragraphs. This summary should reflect the key point of the grant proposal.

This page would serve as your take off point on the other contents of your grant proposal. This page will also be the basis of the impression of the non-profit, visual art organization that you are targeting. Thus, the outline of your project goals plays a very crucial role on your grant. In some instance, this page is the only page being considered for the approval of the concerned organization on your grant. “HOW TO WRITE A GRANT” PAGE#2 Step 3: Writing your introduction Some—if not most of the organizations require the applicant’s organization.

The description of the organization’s operations; the information relevant to the grantor; its track record; and its success stories—if any. Step 3: Writing your problem statement The proposal’s problem statement or the needs assessment is a vital factor for a successful grant proposal. It should be brief and clear. And this should contain the problem that should be addressed. In a nutshell, it should contain the following: • The aim of the development of the grant proposal. • The institution and the group of people who will benefits and how will they benefit.

• The economic and social costs of the grant proposal. • The background of the main problem. • The options available if the funds are not enough for the grant proposal. • And last, but not the least, the specific possible solution to the problem that must be addressed. There should be an exhaustive research upon the statement of your problem. Try to look at the available body of literature connected to your problem. Some of the information that you might want to collect are: geographic, factual, statistical, and philosophical information, among others. Step 4: Laying Out your Project Objectives

“HOW TO WRITE A GRANT” PAGE#3 The program objectives are the proposal’s exact activities. They are necessary to identify what methods are applicable to be used for the project. Your objectives should be realistic, time bound, measurable, and attainable that will help you in the evaluation of the project. Step 5: Your Plan of Action The plan of action of the program design shall contain the details on how expect the work to be executed. This part shall include: • The inputs or the activities that would take place and the human resources who will be in charge in the implementation of the project.

• The organization flow chart of the project’s features. This chart shall describe how each step will be interrelated to one another, which part will be personnel will play their role, and what they are anticipated to work on. Also, you must include the services, transportation, and facilities that will be needed throughout the project (throughputs). • Discuss what will be achieved in doing 1 and 2 above (outputs). This may be done by assigning a project personnel to produce an evidence of the performance of the project. • Also useful in the project design the use of a diagram.

This will help you focus on the scope and the specific details of your project. • If possible, discuss in your narrative the action to be taken. You should also consider the most economical way of implementing the project without sacrificing its quality. The budget to be allotted for the project will be eventually negotiable between you and the grantor. More so, you should carefully take into consideration the pressure “HOW TO WRITE A GRANT”  • that you will be meeting upon the implementation of the project (e. g. time and money needed).

• Give emphasis on the distinct characteristic of your proposal. High light which part of the proposal will give an innovation towards your chosen audience of beneficiaries. • As much as possible, include appendices that will provide supplementary data, references, and in-depth information that will be helpful for a full understanding of your project. Work plans, time tables, endorsements, and letters of support are the examples of data that may be included in this part. Step 6: Evaluation Grant proposals must also contain the evaluative procedure that will be used in the project.

Evaluation designs may be included in the beginning, middle, or end of the project but the proposal should specify the start-up. The evaluative designs that will be passed to the grantor even before the project starts will be helpful in fulfilling the collection of apt data before and upon the implementation of the program. Step 7: Planning the Budget The budget proposal should reflect your narrative proposal and you must also know up to what extent is the funding organization is willing to fund your proposal.

Grant proposal reviewers will know if your budget proposal justify the objectives you have set and the process of you project implementation. Underestimating or overestimating the budget for your proposal would give an impression that you do not fully understand the scope of your own work. “HOW TO WRITE A GRANT” PAGE#5 The rule of thumb for estimating the costs of your project is figure that salaries of the personal would eat the 60 to 80 percent of your total request or depending on the project. Your budget estimate must be specific.

For example, if you need to buy equipments for your project, you have to know the exact amount of the equipment on the probable time that you will purchase it and do not rely merely on estimates. This will also increase on grabbing the grant. You might also want to include the indirect costs of you project. The indirect costs are not readily identifiable with a specific activity within the project but will definitely be needed on the conduct and implementation of your project. However, this kind of cost may not be shouldered by the grantor. Future Funding

The applicant may also be asked to list the possible sources of funds for the continuing of the project and the amount of money needed to sustain the implementation of the project. Final Steps Before Sending When you already finished writing your grant proposal, do not pass it to the organization yet. Instead, try to ask some peers to review your grant. This will help you to flourish more and improve your grant proposal. This will help you identify if your proposal is well organized; innovative; significant to the field of visual art; clearly written and stated; and visually appealing.

After getting the opinions of your peers, it is better if you could get the side of successful grant writers to further improve what you have written. After gathering all their comments and suggestions, you might want to take a week just to incorporate their suggestions into your proposal.


United States Environmental Protection Agency (2006). Grants and Debarment. Tips on Writing a Grant Proposal. Retrieved: April 10, 2007 from http://www. epa. gov/ogd/recipient/tips. htm

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