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Uses of Relational Databases

In every organization, business information is very valuable. This information is used to make business decisions that would help an organization utilize its resources to the maximum capacity, achieving greater results. Business decisions are made based on data that is available. If an organization is working with data that is not relevant and accurate, the business strategies and decisions that management would create would not properly address the problems that should be resolved right away. If this happens, a lot will be lost in terms of money, time and company resources. Data is an integral part of any organization.

Data is raw information forms part of the main building blocks of processed information. The relevance and accuracy of information depends on the integrity of data. Thus, there is the need for a proper storage of data. It is also important to process data correctly. Relational Databases and the Internet The advent of the information technology age has brought with it numerous tools that organizations can use to store and manipulate data. Among these are databases, relational databases in particular, and numerous software programs that can be used to store, manage and manipulate data.

Relational databases are very powerful tools that make data storage and data manipulation possible. The arrival of the internet allows organizations to store their data in servers physically located in far places (such as in another country) and access them with the use of networking implements. Databases coupled with the accessibility offered by the internet make the survival of international businesses possible. Benefits of using databases Using databases affords organizations numerous benefits. Databases provide a safe storage for data and makes data easily accessible.

The unnecessary duplication of data Duplicate data affects the speed of data retrieval considerably. With relational databases, Data redundancy is avoided, making for faster retrieval of information. As a result, less time is spent for processing transactions. (Rob & Coronel, 2006) Management can make quick and accurate decisions. Databases are created to store data in such a way that it adheres to the business rules of an organization. Different business models are available to suit the varying needs of different organizations. Databases plus Structured Query Language

The relational database allows users to combine data from different databases through the use of links in the form of fields that are identical and related. These links are able to bridge data from one database to another. These links are composed of identical fields that help establish relationships from one database to another. These fields are usually of the same data type, meaning that they are similar sets of values that allow the same set of operations. The data in relational databases can be further manipulated by using SQLs or structured query language.

SQLs allow the user to specify what actions are to be done to data to produce the desirable end result. SQLs involve the use of the following components: user interface, tables stored in the database and SQL engine. Relational databases use functions identical to algebraic operations such as SELECT, JOIN, INTERSECT, UNION, DIFFERENCE, PRODUCT, and DIVIDE and others. (Rob & Coronel, 2006) As such, structured query language or SQLs can be used to do the above operations and more on the data in the tables.

Databases and Business Databases allow users to view data in different ways, depending on their requirements, thus giving them accurate and timely information. The power of databases is further enhanced by the use of the internet. Users are able to access data wherever they are and whenever they need it through databases that interface with the internet. It is now possible to put data storages in virtual locations in the internet privy to the members of the company that can be accessed by logging into the private network.

Such databases are located in virtual locations that are easily accessible to users who are located in different states or countries for example, by logging into the company’s network. Good model design is the result of the proper identification of entities and attributes (characteristics of entities) and the relationships among entities. The result of good model design is optimum performance of applications that later translates to competence and more profits. (Rob & Coronel, 2006) It is now possible to immediately resolve complex company-wide data problems even if half of the company is overseas.

This can happen within a few hours or even in just minutes because data is easily accessible. Analysts simply need to log on to the company’s network and do the necessary operations. The speed of delivery of the resolution depends on whether there are other measures to still consider such as the skill of the analyst, operation schedules, run times, and other technical considerations. Otherwise, data needed is easily within reach. To save on the cost of labor and to ultimately gain more profits, more and more companies are resorting to outsourcing their business processes overseas to countries that offer less expensive labor.

This technology makes overseas business process outsourcing possible. This is part of what companies that outsource their operations employ to make business ventures in other countries possible. International Affairs It is now possible to coordinate relief, medical aid and charity efforts easily to hard to reach places like Africa. Requests for valuable resources are easily coursed through these applications that utilize databases that interface with the internet.

With the easy access to data afforded by these tools, and the connectivity provided by the internet, it takes only a few minutes to check what resources are still available, what items need to be restocked, and place in an order for a new shipment of supplies regardless of their point of origin in the world. In organizations where every minute counts because lives are on the line, these information technology implements are at their most noble and useful service. Supplies that are about to run out can easily be reordered in areas such as Bangladesh where many people and children are in dire need of relief goods and medicines.

In such situations, even a delay of one day or even a few hours means disaster. With the help of databases and other tools, shortages of supply can be avoided. Thus, orders for more resources are easily coordinated and crises can be averted. These functions and features of relational databases allow companies or organizations that have offices in different parts of the world resolve problems or issues in real-time. Gone are the days where one needs to wait hours, even days to retrieve pertinent information in order to make decisions.

These databases create a virtual link between an organization’s offices in New York and Tokyo over the internet, for example. A Wise, Cost-efficient Solution These capabilities of information technology implements, the databases, in particular make them a very valuable and indispensable tool for the every modern business enterprise. Those who desire to get ahead in the game know that it is wise to take advantage of the benefits that these tools have to offer. To make the most of out these tools, it is also important to be properly educated with the use and application of such implements.

These tools may prove to be costly investments at the onset, but in the long run, companies are sure to able to reap the benefits. The long-term benefits of using relational databases outweigh the expenses involving the cost of acquiring databases. The ease of use, adaptability to a company’s existing routines, enhancement in delivery speed of transactions not to mention are more than enough reasons for a company to switch from manual filing to the data management capabilities of the database.

References

Rob, P. , & Coronel, C. (2006). Database Systems: Design, Implementation, & Management, 7th Edition,. Course Technology .

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